5 Keys To Writing A Shared Instrument Grant

I’m a scientist, not Perry Mason. I’m not a defense attorney or a detective.

Why would I say that? Because well before March grant writers need to be a Perry Mason – make the case and defend it to have a successful Shared Instrument Grant (SIG). For those running core facilities (or Shared Resource Laboratories), then March is a critical time of the year, and we’re not talking basketball.

A grant is a true story. This year’s deadline is March 21. It’s critically important in this tight funding climate to make sure nothing moves your grant from the “must-fund” to the “next” pile. The most important piece of any story, and a grant is a story, is the first 50 words.  The first line of the grant has to provoke the sense of urgency on why this grant needs to be funded.  After those 50 words, everything is justification.

Like Perry Mason, a case must be built, a solid argument with a single conclusion: the instrument is critical to the continued success of the institution and that the institution will be a good steward of the funds that will go to purchase the equipment. SIG grants follow a formula, and there are some critical expectations you need to check off to move to the Final Fourand get funded.

1. Address Biosafety

If a cell sorter is on the list, make sure the grant has addressed the recommendations from the International Society for Advancement of Cytometry (ISAC) biosafety taskforce about cell sorting. And as per all grants, make sure to have a letter from the institutional biosafety officer.

2. Engage Major Users

The major users bring the grant to life.  Three users are needed with P01, R01, U01, R35, R37, DPI or DP2 level funding. The limit is 8-10 users. While NIH allows up to 6 pages, the reviewers will appreciate fewer pages tightly focused on the critical components.  Work with your major users until you can articulately highlight their research, the limitations of their current technology, and how a new instrument will enhance or speed up their research. For each accessory, list 3 users who need it and spell out why they need it.

3. Know What You Want

Make sure you and your users know the capabilities of the instrument you’re requesting.  If a major user highlights what the instrument can’t do (talking about sorting on an analytical instrument), it could blow the grant.  Do not write “FACS” when you mean flow cytometry.  FACS is the Becton Dickinson trademark. When reviewers see “FACS”, they assume the person writing the grant is too confused about the instrument to be taken seriously.

4. Garner Institutional Support

Historical support doesn’t guarantee future support.  Make sure you get a firm commitment for future support, whether it is a service contract, a technician, or space. Get as many commitments as possible. End of story.

5. Prepare Administration and Budget

In preparing the administrative and budget sections, highlight the skills in the facility.  Which people can help with the new instrument?  What is the training program like?  How will you and the major users deal with the data?  Questions like these must be addressed. Make sure you prepare a one year detailed budget for integrating the new instrument, as well as a five year projected budget. Establish exactly how the instrument will be worked into the workflow of the facility on both a short-term and a long-term basis. Case closed.

Join Expert Cytometry's Mastery Class

ABOUT TIM BUSHNELL, PHD

Tim Bushnell holds a PhD in Biology from the Rensselaer Polytechnic Institute. He is a co-founder of—and didactic mind behind—ExCyte, the world’s leading flow cytometry training company, which organization boasts a veritable library of in-the-lab resources on sequencing, microscopy, and related topics in the life sciences.

Tim Bushnell, PhD

Similar Articles

Which Fluorophores To Use For Your Microscopy Experiment

Which Fluorophores To Use For Your Microscopy Experiment

By: Heather Brown-Harding, PhD

Fluorophore selection is important. I have often been asked by my facility users which fluorophore is best suited for their experiments. The answer to this is mostly dependent on whether they are using a widefield microscope with set excitation/emission cubes or a laser based system that lets you select the laser and the emission window. Once you have narrowed down which fluorophores you can excite and collect the correct emission, you can further refine the specific fluorophore that is best for your experiment.  In this blog  we will discuss how to determine what can work with your microscope, and how…

4 No Cost Ways To Improve Your Microscopy Image Quality

4 No Cost Ways To Improve Your Microscopy Image Quality

By: Heather Brown-Harding, PhD

Image quality is critical for accurate and reproducible data. Many people get stuck on the magnification of the objective or on using a confocal instead of a widefield microscope. There are several other factors that affect the image quality such as the numerical aperture of the objective, the signal-to-noise ratio of the system, or the brightness of the sample.  Numerical aperture is the ability of an objective to collect light from a sample, but it contributes to two key formulas that will affect your image quality. The first is the theoretical resolution of the objective. It is expressed with the…

What Is Total Internal Reflection Fluorescence (TIRF) Microscopy & Is It Right For You?

What Is Total Internal Reflection Fluorescence (TIRF) Microscopy & Is It Right For You?

By: Heather Brown-Harding, PhD

TIRF is not as common as other microscopy based techniques due to certain restrictions. We will discuss these restrictions, then analyze why it might be perfect for your experiment.  TIRF relies on an evanescent wave, created through a critical angle of coherent light (i.e. laser) that reaches a refractive index mismatch.  What does it mean in practice?  A high angle laser reflects off the interface of the coverslip and the sample. Although the depth that this wave penetrates is dependent on the wavelength of the light, in practice it is approximately 50-300nm from the coverslip. Therefore, the cell membrane is…

5 Drool Worthy Imaging Advances Of 2020

5 Drool Worthy Imaging Advances Of 2020

By: Heather Brown-Harding, PhD

2020 was a difficult year for many, with their own research being interrupted- either by lab shutdowns or recruitment into the race against COVID-19. Despite the challenges, scientists have continued to be creative and have pushed the boundaries of what is possible. These are the techniques and technologies that every microscopist was envious of in 2020. Spatially Resolved Transcriptomics Nature Methods declared that spatially resolved transcriptomics was the 2020 method of the year. These are a  group of methods that combine gene expression with their physical location. Single-cell RNA sequencing (scRNAseq) was originally developed for cells that had been dissociated…

Picking The Right Functional Imaging Probe

Picking The Right Functional Imaging Probe

By: Heather Brown-Harding, PhD

As biologists, we study the process of life, however, it’s intricacies cannot be captured by a snapshot in time. Generally, the easiest imaging experiments are those where the samples are stained, fixed, and imaged within a few days of procurement, but that too doesn’t capture the dynamic processes common in cells and organisms. Live cell imaging when combined with reporters serves as a powerful tool to provide solid imaging data. Cameleon —one of the first reporters— was developed in 1997 in Roger Tsien’s lab.  Cameleon is a green fluorescent protein (GFP) that undergoes a conformational change in the presence of…

7 Key Image Analysis Terms For New Microscopist

7 Key Image Analysis Terms For New Microscopist

By: Heather Brown-Harding, PhD

As scientists, we need to perform image analysis after we’ve acquired images in the microscope, otherwise, we have just a pretty picture and not data. The vocabulary for image processing and analysis can be a little intimidating to those new to the field. Therefore, in this blog, I’m going to break down 7 terms that are key when post-processing of images. 1. RGB Image Images acquired during microscopy can be grouped into two main categories. Either monochrome (that can be multichannel) or “RGB.” RGB stands for red, green, blue – the primary colors of light. The cameras in our phones…

The 5 Essentials To Successful Spectral Unmixing

The 5 Essentials To Successful Spectral Unmixing

By: Heather Brown-Harding, PhD

In an ideal world, we would be able to use fluorophores that don’t have any overlap in emission spectra and autofluorescence wouldn’t obscure your signal. Unfortunately, we don’t live in such a world and often have to use two closely related dyes – or contend with fluorescent molecules that are innately part of our sample. Fluorescent molecules include chlorophyll, collagen, NADPH, and vitamin A.  One example that I recently encountered was developing a new probe for lipids. The reviewers requested a direct comparison of the new dye to Nile Red in the same sample. Both dyes would localize to the…

The 5 Fundamental Methods For Imaging Nucleic Acids

The 5 Fundamental Methods For Imaging Nucleic Acids

By: Heather Brown-Harding, PhD

There are 4 major ways to sort cells. The first way can use magnetic beads coupled to antibodies and pass the cells through a magnetic field. The labeled cells will stick, and the unlabeled cells will remain in the supernatant. The second way is to use some sort of mechanical force like a flapper or air stream that separates the target cells from the bulk population. The third way is the recently introduced microfluidics sorter, which uses microfluidics channels to isolate the target cells. The last method, which is the most common––based on Fuwyler’s work––is the electrostatic cell sorter. This…

Designing Microscopy Experiments Related To Infectious Diseases And Antivirals

Designing Microscopy Experiments Related To Infectious Diseases And Antivirals

By: Heather Brown-Harding, PhD

There are 4 major ways to sort cells. The first way can use magnetic beads coupled to antibodies and pass the cells through a magnetic field. The labeled cells will stick, and the unlabeled cells will remain in the supernatant. The second way is to use some sort of mechanical force like a flapper or air stream that separates the target cells from the bulk population. The third way is the recently introduced microfluidics sorter, which uses microfluidics channels to isolate the target cells. The last method, which is the most common––based on Fuwyler’s work––is the electrostatic cell sorter. This…

Top Industry Career eBooks

Get the Advanced Microscopy eBook

Get the Advanced Microscopy eBook

Heather Brown-Harding, PhD

Learn the best practices and advanced techniques across the diverse fields of microscopy, including instrumentation, experimental setup, image analysis, figure preparation, and more.

Get The Free Modern Flow Cytometry eBook

Get The Free Modern Flow Cytometry eBook

Tim Bushnell, PhD

Learn the best practices of flow cytometry experimentation, data analysis, figure preparation, antibody panel design, instrumentation and more.

Get The Free 4-10 Compensation eBook

Get The Free 4-10 Compensation eBook

Tim Bushnell, PhD

Advanced 4-10 Color Compensation, Learn strategies for designing advanced antibody compensation panels and how to use your compensation matrix to analyze your experimental data.